As a writer, it is important not only to considercarefully what you say, but how you say it. To communicate effectively, it isn’t enough to have well organized ideas expressed in complete and sentences that are coherent paragraphs. You have to also take into account the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing one’s audience and purpose is the key to writing effectiveness. So that you can pick the most effective language, the writer must consider the objective of the document, the context for which it is being written, and who can be reading it.
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and will not think of specific visual images. Think about the two sets of statements below. The statement at the top is abstract, but the statements become increasingly concrete and specific toward the underside.
He could be a bad roommate
He is lazy and discourteous
He could be untidy and unclean
He does not tidy up their own messes
He leaves his dirty dishes in the kitchen counter
Your relationship with John is unacceptable
You do not go along well with John
You and John have plenty of arguments you and John too insult each other much
You and John call each other derogatory names
Notice exactly how much more beneficial the statements become while the language becomes more concrete and specific. The statements towards the top, which tend to be more abstract, may be interpreted in lots of possible ways, and leave many questions answered. The statements at the bottom, that are more concrete, are less available to multiple interpretations.
A hallmark of effective writers may be the capability to express the desired message in as few words that you can. Good writers, to phrase it differently, use language which will be to-the-point and straightforward. Look at the following examples.
(1) it really is widely discussed by employees that numerous of them are going to be obligated to change jobs and take on responsibilities that are new the merger takes place involving the two companies.
(2) Before making a decision about perhaps the person on trial is guilty or innocent in cases like this, the members of the jury should be sure to carefully think about, ponder and think on every one of the important and testimony that is relevant the way it is.
Notice how long-winded these sentences are, and exactly how easily they are http://www.customwriting.org/ often shortened and simplified. An important part of revising and editing involves re-phrasing sentences to remove excessive wordiness. One good way to reduce wordiness would be to eliminate words that are redundant phrases. Consider example one above. The phrases «to alter jobs» and «take on new responsibilities» are redundant, and could be combined into one short phrase to be expressed more concisely.
Consider example two above. The phrase «. must be sure to carefully think about, ponder and reflect on. » contains 3 ways of saying the same task. This sentence could be improved by making use of only one of the key phrases: «. to reflect on. «
A way that is second reduce wordiness is to eliminate «filler» words which serve no purpose in the sentence. Consider example one above. Replace the phrase «. once the merger takes place amongst the two companies» with «. when the two companies merge.» Consider example two above. Notice the wordiness that is excessive the following phrase: «Before making the decision about perhaps the person on trial is guilty or innocent in this instance . » This sentence could simply read: «Before determining the defendant’s guilt or innocence. «
Familiar language is that that the readers easily recognize and understand because they utilize it on an everyday basis. The most important functions of language is to build «homophily» or a feeling of commonality with one’s readers. Language which will be foreign and unfamiliar towards the reader tends to emphasize the distinctions between writer and reader, and helps make the message tough to understand. The message is likely to have more impact by using language that is familiar to the reader.
Look at the examples that are following.
An assignment given to a class of business students by their philosophy professor:
«The presently assigned paper necessitates an eloquently articulated analysis of the Existentialist perspective when it comes to living that is contemporary. You ought to adumbrate the points which represent the sine qua non of one’s analysis.»
A letter delivered to senior school students warning them associated with the risks of an unhealthy diet:
«Individuals who maintain a diet of high fat content are subjected to an increased danger of developing atherosclerosis, that will be a buildup of body fat on the inner walls for the arteries. This condition can lessen or cut off the flow of blood when you look at the arteries serving the major organs of the body. This might lead to poor health.»
Both in examples above, the language that is used is unfamiliar to the readers. The message loses its impact as a result.
The employment of appropriate language is a matter that is tricky this is of words is relative and situational. This means that, words could be interpreted in various ways by different people in numerous situations. Because of this good reason, it is vital to choose language which will be as precise and clear that you can. The greater amount of precise and clear one’s utilization of language becomes, the fewer the amount of possible interpretations for an email. Think about the words that are following. What numerical value would you assign every single of these? If something is «probable what percentage regarding the right time does it occur? P>
Would other folks assign the value that is same these words as you did? In fact, the product range of values varies greatly mainly because terms are relative: they can mean things that are different different people in various situations. How could one be much more precise in his/her usage of these terms?
Consider the examples below. Notice that these terms may differ widely in the meaning to people that are different. The best way to make use of such relative terms, then, would be to compare them to something concrete and «known» towards the reader. For example: «Is that Acura a pricey car?» is best answered with a comparison: «when compared with that Honda, the Acura is expensive. When compared with that Lexus, it really is inexpensive.»
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Think about the examples that are following. Note the confusion that is potential ambiguity in these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied in the classroom but political habits on campus do not appear to reap the benefits of such labor.
(4) he is an individual that is interesting.
(5) it is hard to estimate the amount of people afflicted with AIDS.
Each of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your young ones when Baking Cookies
(2) Safety Experts Say School Buss Passengers should always be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in Ten Years
(5) Eye Drops Off Shelf
Simply speaking, it is advisable to think carefully about your selection of words and their potential interpretations. To communicate effectively, precise and clear language is essential.